Acquisitions & Finance Unit, Columbia Law Library in New York, NY
The Acquisitions & Finance Unit of Arthur W. Diamond Law Library’s Technical Services Department seeks a Financial Analyst. The Unit manages the ca. $5M budget for library collection materials, salaries, maintenance, and supplies. It is focused on the efficient and effective acquisition and payment of library materials in print, electronic and other formats using a variety of acquisitions methods: firm orders, blanket orders, and standing orders. The Unit is responsible for expending a materials budget comprised of library and restricted endowment accounts of ca. $2.5M annually. The Unit places orders, claims outstanding materials, receives the material and processes invoices for payment and also establishes shelf-ready arrangements with library material vendors. The incumbent will be primarily responsible for assisting the Head of Acquisitions & Finance with a transition from existing workflows resulting from newly acquired fiscal responsibilities for the Unit and adoption of a new ILS (III’s Sierra); development and implementation of new workflows for account reconciliation, comparing departmental account records to the reports generated in ARC (Accounting & Reporting at Columbia) to verify the accuracy of each; and communicating with library vendors, law school administration and CU Finance Division. Reporting to the Head of Acquisitions & Finance, responsibilities include:
- Maintaining spending controls to ensure budgetary limits are met
- Preparing biweekly, monthly and quarterly expenditure reports and statistics in III Millennium/SIERRA and reconciling expenditures with financial statements created in ARC
- Monitoring status of debits, credits, refunds and reimbursements in ARC and troubleshooting unpaid items
- Monitoring and reviewing support staff and GA payroll
- Resolving invoice problems through communication with vendors and publishers and reviewing vendor statements of accounts
- Developing a close working relationship and maintaining a variety of liaison activities with the Columbia University Finance Division, law library vendor sales representatives, subscription agents and their accounts departments as it relates to Acquisitions.
Leah was appointed Executive Director of the Charleston Conference in 2017, and has served in various roles with the Charleston Information Group, LLC, since 2004. Prior to working for the conference, she was Assistant Director of Graduate Admissions for the College of Charleston for four years. She lives in a small town near Columbia, SC, with her husband and two kids where they raise a menagerie of farm animals.