Ben Walker, Assistant Dean for Digital Services and Shared Collections, University of Florida (UF); and Alicia Wise, Director of Access and Policy, Elsevier, described a pilot project between their organizations that delivers enhanced institutional repository (IR) services to UF authors. Elsevier has developed prototype APIs that IR managers can use to enhance the user experience. UF is implementing Elsevier’s prototype to download metadata and full text of articles for inclusion in its IR. Two versions of each article are created: one for entitled users (i.e. UF students and faculty) and non-entitled users.
Elsevier chose to work with UF because its authors are substantial contributors to its journals; UF authors publish 1,100 to 1,300 articles/year in Elsevier journals; 8 Gold OA articles were published during this period. Over 30,000 articles by UF authors dating back as far as 1949 are in the pilot project. They were added to ScienceDirect; entitled users see the full article, and non-entitled users see the guest page. During an embargo period, non-entitled users cannot access the article, so the manuscripts in the IR must be matched with the published article’s embargo date before returning the search results. Users are informed by symbols on search results; the policies for this information are still under discussion.
Here are the lessons that UF and Elsevier want to learn from this pilot project: